Privacy overview

Choose the processing mode before you process a recording

Use Local Mode when the supported transcription, summary, chat, and search operations should run through local Whisper and Ollama services. After the required models are installed, that core path does not require an external AI provider.

Select an OpenAI-compatible provider only when you accept that supported text and context requests are sent to the endpoint you configure. Synthezia does not verify the provider’s retention, access-control, security, billing, or deletion practices.

What Synthezia handles locally

Data category	Processing and storage	Deletion boundary
Imported media and recordings	Read and converted locally; retained managed audio is stored as an encrypted vault file.	Deleting a session removes managed vault audio, but not the user-owned imported source file.
Transcripts, summaries, session metadata, and indexes	Stored in the encrypted SQLCipher database.	Deleting a session removes the session row and derived indexes. Delete all meetings clears meeting records and custom templates.
Privacy settings and remote-provider API key	Privacy policy and templates are in the encrypted database; the API key is in macOS Keychain.	Factory reset clears privacy policy and Keychain secrets.
User-selected exports	Written to the destination chosen in the save dialog.	Outside Synthezia’s deletion actions; delete them in the destination application or filesystem.

Important limits

Managed meeting data is encrypted at rest, but imported originals, exported files, and downloaded models remain outside that vault.
A remote provider may receive transcript text, prompts, questions, prior chat turns, or retrieved context for explicitly authorized generation. Local deletion cannot delete copies retained by that provider.
Generated transcripts, summaries, and answers can contain errors. They are not legal, medical, audit, or compliance advice.